Facilities Maintenance Coordinator - Utilities and Energy Services Division

  • University of Illinois
  • Champaign, IL, USA
  • Oct 22, 2019
Full time Facilities

Job Description

Facilities Maintenance Coordinator - Utilities and Energy Services Division
Facilities and Services
University of Illinois at Urbana/Champaign

Facilities & Services (F&S) at the University of Illinois at Urbana-Champaign is accepting applications for Facilities Maintenance Coordinator. The Facilities Maintenance Coordinator is responsible for assisting in the management and ongoing development and implementation of a proactive maintenance program for the F&S - Utilities and Energy Services Division at Urbana-Champaign. This position will be hands on and include oversight of union and non-union hourly employees including contractors, and scheduling of the day-to-day maintenance, repair, and/or replacement of equipment, (e.g. HVAC systems, boilers, chillers, pumps, piping systems) with the goal of ensuring safe, environmentally compliant, reliable, and cost effective operation of all utilities production facilities.


1. Maintains a Computerized Maintenance Management System (CMMS) for managing and tracking work orders, backlog, spare parts, and maintenance history of facilities equipment and makes recommendations on manpower allocation, levels, and overtime needs including the deployment of contractors as needed.
2. Collaborates with maintenance supervision and operations supervision to schedule day-to-day manpower and resources for the most effective production and maintenance outcomes.
3. Initiates and implements best practices with an emphasis on planning/scheduling and preventive/predictive maintenance. Maximize resources by identifying parts, materials, special tools, external services, rentals and documentation by establishing, maintaining and improving the maintenance planning and scheduling flow and process.
4. Ensures that all maintenance personnel understand the work instructions using a procedures-based maintenance strategy and best practices for all maintenance tasks.
5. Coordinate and administer an annual review of preventive maintenance activities for Utilities Production facilities.
6. Analyze maintenance schedules and work with Utilities Production operations and maintenance on adherence to schedules associated with preventive maintenance activities.
7. Analyze and report on manpower needs and costs associated with preventive maintenance activities and submit budget proposals.
8. Reviews job plans, schedules, and work methods employed by others to execute facilities maintenance projects and programs. Makes recommendations and affects improvements as necessary.
9. Plans, schedules and coordinates complex Utility Production facilities projects. Maintains project management records to facilitate control of the work, and for general reporting purposes.
10. Assists the Associate Director of Utility Production in establishing and/or reviewing standards and programs for maintenance, repairs and renovations of facilities.
11. Prepares and/or reviews estimates and standard unit costs for major maintenance work accomplished through common construction practices.
12. Develops and submits annual budget information for planned maintenance projects and programs for use in development of Annual Budgets.
13. Other duties or projects as assigned.


1. Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.
2. Promote safe operations and support departmental safety initiatives and programs.



1. Three years of experience in building maintenance, custodial, housekeeping, and/or food service operations, one year of which included supervisory experience in one or more of the above.
2. Demonstrated experience with scheduling, planning, and overseeing the execution of planned and preventative maintenance activities for large building and/or industrial equipment and systems, such as HVAC systems, boilers, chillers, pumps, motors, piping systems, and electrical systems.
3. Demonstrated experience using Computerized Maintenance Management Systems (CMMS), including administering the systems, and electrical systems.
4. Demonstrated experience using Computerized Maintenance Management Systems (CMMS), including administering the workflow for planned and preventative maintenance; scheduling crafts and trades personnel tasks; and tracking, prioritizing, and closing out tasks on an ongoing basis.

Successful Candidates will possess the following:

1. Excellent organization skills; ability to prioritize workload, work independently with minimum supervision, and take initiative. Excellent computer skills, including experience using Microsoft products such as MS Word, Excel, and PowerPoint, and the ability to learn new software and computer systems.
2. Professional demeanor and strong communication skills to work with and maintain effective relationships with plant staff, vendors, delivery personnel, F&S personnel, and all levels of supervision, management, and faculty.

Environmental Demands:


1. Personal Contacts
a. Multiple daily contacts with all Utilities employees.
b. Some limited radio or phone contact with operations, maintenance, and chilled water personnel.
c. Occasional phone contact with local power provider and emergency response personnel when required.

2. Purpose
a. General information exchange to aid in smoother overall operation. To receive information about duties in this class. To understand the procedures of the campus.


1. Work Environment
a. Work area can be hot, humid, noisy and dusty.
b. Exposure to high temperature steam and water, high pressure steam and water, and high voltage electricity.
c. Certain hazards may be present in the form of radiation, asbestos, insulation, chemicals, high temperatures, high noise levels, severe weather, dust, etc.
d. Outside work may be required in all seasons.
e. Some jobs require an employee to work in an environment that involves exposure to unpleasant and noxious fumes and odors.


This is a full-time Civil Service Facilities Manager position appointed on a 12-month service basis. The expected start date is as soon as possible after November 11, 2019. Salary is commensurate with experience.


Applications must be received by November 11, 2019. Apply for this position using the "Apply for Position" button below. If you have not applied before, you must create your candidate profile at jobs.illinois.edu. If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

1. Submit the Staff Vacancy Application.
2. Submit the Voluntary Self-Identification of Disability forms.
3. You must then upload your cover letter, resume (months and years of employment must be included), proof of academic credentials (unofficial transcripts or diploma may be acceptable), and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the "Apply for Position" button below. Applications not submitted through this website will not be considered. For further information, you may contact Keri Frederick, 217-300-1575 or klfreder@illinois.edu. For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit go.illinois.edu/EEO.