The Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Specialist ensures that the program maintains full enrollment serving children within the community with the highest need. This position will act as an ERSEA Head Start Performance Standards internal subject matter expert and be responsible for maintenance and continued implementation.
This position will support all South Fort Worth Centers and be primarily based out of Stephenville CenterResponsibilitiesEssential Duties
- Recruitment| Ensure timely follow up on program inquiries and maintain updated tracking system of potential enrollees; inclusive of maintenance of tracking system for program phone and walk-in inquiries. Assist program leadership with scheduling, planning and coordinating recruitment activities throughout program year. Develop recruitment plans consistent with the program and community goals.
- Eligibility, Selection and Enrollment| Ensure adherence to Head Start Performance Standards and Upbring policies and procedures. Review applications and work directly with families to ensure all necessary enrollment/intake form completion within required timelines. Determine eligibility of children/families and provide assistance, ensuring all family documentation is accurate and complete; inclusive of extended say services eligibility. Maintain funded enrollment level and update waitlist of eligible children for enrollment and analyze enrollment data to inform planning process. Ensure database is set up for the program year.
- Service Coordination| Maintain internal stakeholders informed of children allergies, chronic health conditions or special needs to ensure medical documentation is received, and case conferences occur prior to entry. Responsible for intake of applications upon enrollment and assignment to appropriate stakeholder. Ensure all PIR data is current and in data system in coordination with Program Information Analyst.
- Outreach| Participates in Community Outreach events and program recruitment across all sites. Conducts research and encompasses canvassing techniques to help meet program goals. Engages in community events, public speaking opportunities, and other stakeholder events to help maintain ongoing enrollment of the program. Collaborate with local school districts and childcare agencies. Alongside family advocates, distribute flyers, brochures, and other program information.
- Record Keeping| Responsible for input of applications and ERSEA information and documents in data system for children who are enrolled or placed on the waitlist. Maintain ERSEA records, inclusive of recruitment plans and required attendance action plans. Maintain program inquiry tracking through database or other tracking reports. Data reporting and metrics as needed and requested, such as monthly summary tracking reports, etc.
- Actively participate in collaborative and cooperative efforts and activities with the Head Start leadership, education team and cross-functional teams, such as Family Services, mental health and medical providers, disabilities services, and nutritional services
- Work with the Family Advocates and Directors to enroll children and families based on selection criteria.
- Maintain ERSEA Head Start Performance Standards when enrolling children and families and adhere to the agency’s selection criteria.
- Work closely with the Superintendent and other Head Start leadership and staff to maintain focus on family engagement, health, and nutrition with program goals and objectives that meet the needs of the students and families
- Develop and maintain strong working relationships with classroom teachers, administrative staff, children, and parents to ensure the children are receiving a quality learning experience
- Work closely with parents, staff and administration to ensure program operations are supporting and meeting program goals and objectives and learning outcomes
- Work as part of the team and always show professionalism by modeling and demonstrating a positive attitude and working relationships, while maintaining strong ethical boundaries
- Must maintain confidentiality. Use discretion and confidentiality in all matters related to families and program as appropriate.