Oct 11, 2019

Production Manager

  • Scripps College
  • Scripps College, North Columbia Avenue, Claremont, CA, USA
Full time Advertising and Public Relations

Job Description


The production manager is responsible for supervising all aspects of production of Scripps College’s Performing Arts Center (PAC) and various campus facilities for both academic and public events. The production manager works with IT, Media Services, Public Events, PAC Technical Director and Facilities staff to coordinate PAC event set-up, facilities improvements, and repairs. The production manager works closely with several departments outside of Public Events, including Music, Dance, Humanities Institute, CORE Program, IT, and Facilities, and coordinates/schedules the production requirements for external groups renting PAC facilities as well as various campus facilities.




This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.

  • Finances: Develop and supervise production budgets (including some facilities and artistic). The Production Manager will keep the Director apprised of the status of the Production budget on a regular basis; overall expenses may not go over budget without approval of the Director. Process, track and reconcile all production department accounts payable and on call/seasonal and student payroll.
  • Academic Production Support: Works with academic departments (Music, Joint Music Program, Dance, Humanities Institute, CORE) to schedule set-ups for PAC and Balch Auditorium stages for classes, rehearsals and performances. Participates as a member of the PAC Committee to advise decision-makers on production issues related to the scheduling and use of the PAC and Balch Auditorium.
  • Campus Event Support: Works collaboratively with the Office of Public Events and campus departments to provide production support as needed for external or annual campus events with PAC and various campus locations.
  • Facilities: Enforces fire and safety regulations for auditorium/theater. Plans and sets staging for events in coordination with Technical Director, Production Staff and Facilities staff. The Production Manager is responsible for the general upkeep of the facilities through either execution of small repairs or identifying the need for outside labor and securing such assistance.
  • Schedule: In collaboration with the Technical Director, develop and administer production calendars and design deadlines for each event/production. Determine load-in and tech schedules. Manage resource calendars for all shared facilities. Schedule all design and production meetings.
  • Managing Production Personnel: Schedules all production staff as needed, in consultation with the Technical Director.
  • Production Liaison: Facilitate clear communications throughout the production process, and act as a liaison between directors, designers, stage managers, and PAC production and administrative staff. Included but not limited to: Coordinate and conduct all design and production meetings. Attend first read through, designer run, technical rehearsals and previews as necessary.
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.



Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Requires knowledge of methods, materials, and equipment used in college audio-visual and auditorium/theater facilities.
  • Ability to perform basic arithmetic computations.
  • Must possess a client-services attitude, excellent interpersonal and communication skills, and the ability to provide direction to others.
  • Must possess the necessary skills and abilities for training and orientation of new employees and/or student employees.
  • Ability to safely lift up to 30 pounds to waist level unassisted and horizontally wheel musical instruments, such as a grand piano, unassisted.



Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.

Minimum of 5 years’ experience in audio-visual and technical production assignments.






This is a regular, full-time, 10-month, benefits eligible, non-exempt level position. 

Specific hours will vary due to the needs of the College or the department. Evening and weekend availability is required.      


May supervise production assistants (Student employees)

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate. 

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. 

Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 30 lbs., for example to lift or move office supplies, files, books and packages.



At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.