Villanova University Posting Details Posting Details (Default Section) Posting Number: 2020680F Position Title: Adjunct - Graduate Language Workshop in Hebrew Position Type: Faculty Recruitment Type: Internal/External Applicants Work Schedule: part-time/12-months Department: 157-Humanities/Augustinian Traditions Position Summary: The Humanities Department at Villanova University seeks applications from qualified individuals to teach a Graduate Language Workshop in Hebrew. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Teach a Graduate Language Workshop in Hebrew. Minimum Qualifications: Bachelor's degree Preferred Qualifications: M.A. level coursework in Hebrew. Special Message to Applicants: Applications must include contact information for 3 references who will be contacted via email to submit confidential letters of recommendation when the application is submitted. Posting Date: 01/15/2020 Salary Posting Information: Competitive Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Resume / Curriculum Vitae Cover Letter / Letter of Interest Optional Documents Letters of Reference Transcripts PI117160800
Jan 17, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 2020680F Position Title: Adjunct - Graduate Language Workshop in Hebrew Position Type: Faculty Recruitment Type: Internal/External Applicants Work Schedule: part-time/12-months Department: 157-Humanities/Augustinian Traditions Position Summary: The Humanities Department at Villanova University seeks applications from qualified individuals to teach a Graduate Language Workshop in Hebrew. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Teach a Graduate Language Workshop in Hebrew. Minimum Qualifications: Bachelor's degree Preferred Qualifications: M.A. level coursework in Hebrew. Special Message to Applicants: Applications must include contact information for 3 references who will be contacted via email to submit confidential letters of recommendation when the application is submitted. Posting Date: 01/15/2020 Salary Posting Information: Competitive Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Resume / Curriculum Vitae Cover Letter / Letter of Interest Optional Documents Letters of Reference Transcripts PI117160800
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202361S Position Title: Network Security Specialist Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 711-UNIT - Senior Management Team Position Summary: The Network Security Specialist provides effective user and technical support with security access controls and guidance for user applications and other systems critical to Villanova University (VU). The Network Security Specialist plays an integral part in the development, implementation, remediation, and compliance of network security across the enterprise. The individual in this position is responsible for managing risks related to network, information security, and compliance. Analyzes, designs, tests, implements and documents security controls, changes, and procedures needed to support security strategy, upgrades, and systems, and resolves security issues ensuring that required security access controls are in place and is also involved in the full lifecycle of University security management. The Network Security Specialist is an active participant on the University Information Technology (UNIT) incident response team and Managed Detection & Response program. The individual in this position assists in the development and implementation of security policies, procedures, and measures in the VU networking environment. Responsible for firewall configuration, maintenance, monitoring, and reporting. The Network Security Specialist monitors, analyzes, investigates and documents security issues and incidents, recommends changes and resolves security issues as appropriate. Develops, runs and analyzes security reports and log results. Reports security performance against established security metrics. Assists the Assistant Directors, Directors, and AVP of Enterprise Technology Services to identify and prioritize security projects and day-to-day security activities. Ensure security complies and meets all University established requirements. Develops and maintains positive and collaborative working relationships with all levels of UNIT's staff and provides effective security awareness guidance by supporting the ongoing IT Security and Information Protection Program. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Plans, coordinates and executes information security projects, primarily with enterprise security management. Prepares project plans, coordinates with UNIT staff & contractors to ensure timely completion of projects. Responsible for firewall configuration, maintenance, and monitoring. Performs systems administration support activities for various network security systems as needed. Coordinates the implementation of technologies to secure critical University resources against intrusions and attacks. Implements systems and software to detect intrusion attempts and anomalies, malware, phishing, and all other related security incidents. Is an active participant on UNIT's incident response team and Managed Detection & Response program. Works closely with UNIT Leadership group to review systems/procedures and implement information security best practices. Performs other duties as assigned. Minimum Qualifications: Formal Education: Bachelor's degree required, preferably in information technology, business, audit or related field. Preferably holds, is seeking or is willing to attain, a security certification such as a CISSP Minimum Work Experience: Minimum of 4-6 years of experience in security consulting, IT audit, network or application security support, LAN / WAN and multi-platform environment. Technical experience working in large network required. Network Project Management experience required. Work Skills: Experience supporting or auditing application and network security. Functional understanding of application, network, database, physical and system security and related computer technology and concepts, Excellent attention to detail. Excellent oral, written, and interpersonal communication skills. Ability to work effectively, both independently and as part of a highly motivated team; Ability to simultaneously manage multiple assignments and demands. High degree of competence in analyzing user needs and security issues, and providing solutions. Ability to effectively manage multiple tasks and complete them in a timely manner. Able to maintain confidentiality of security issues. Ability to work independently on multiple assignments, following each through to closure. Demonstrated proficiency in Microsoft Word and Excel Applications. Stays current and maintains effective level of expertise with technology advances in computer security via seminars, literature, and formal training. Ability to be on-call on an as-needed basis for support and project needs. Excellent interpersonal skills with a strong commitment to quality. Specific Job Knowledge: Microsoft Windows and Linux operating systems and processes Directory Services ( LDAP , AD) security and system administration Database security (Oracle, MSSQL ) Encryption ( SSL , Digital Certificates, PKI ) Authentication and Authorization methodologies including Two-Factor Web and application security Vulnerability management and penetration testing Intrusion detection and prevention utilizing an IDS / IPS Malware mitigation Forensics Experience analyzing NetFlows, packet captures, and network logs Incident Response Experience with a WIPS / WIDS for enforcing wireless security policies Security tools, systems and hardware Preferred Qualifications: Experience in higher education environment preferred. Posting Date: 01/15/2020 Closing Date: 02/10/2020 Salary Posting Information: Commensurate with experience Salary Band: J Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Resume / Curriculum Vitae Cover Letter / Letter of Interest Optional Documents Other Document PI117160847
Jan 17, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202361S Position Title: Network Security Specialist Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 711-UNIT - Senior Management Team Position Summary: The Network Security Specialist provides effective user and technical support with security access controls and guidance for user applications and other systems critical to Villanova University (VU). The Network Security Specialist plays an integral part in the development, implementation, remediation, and compliance of network security across the enterprise. The individual in this position is responsible for managing risks related to network, information security, and compliance. Analyzes, designs, tests, implements and documents security controls, changes, and procedures needed to support security strategy, upgrades, and systems, and resolves security issues ensuring that required security access controls are in place and is also involved in the full lifecycle of University security management. The Network Security Specialist is an active participant on the University Information Technology (UNIT) incident response team and Managed Detection & Response program. The individual in this position assists in the development and implementation of security policies, procedures, and measures in the VU networking environment. Responsible for firewall configuration, maintenance, monitoring, and reporting. The Network Security Specialist monitors, analyzes, investigates and documents security issues and incidents, recommends changes and resolves security issues as appropriate. Develops, runs and analyzes security reports and log results. Reports security performance against established security metrics. Assists the Assistant Directors, Directors, and AVP of Enterprise Technology Services to identify and prioritize security projects and day-to-day security activities. Ensure security complies and meets all University established requirements. Develops and maintains positive and collaborative working relationships with all levels of UNIT's staff and provides effective security awareness guidance by supporting the ongoing IT Security and Information Protection Program. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Plans, coordinates and executes information security projects, primarily with enterprise security management. Prepares project plans, coordinates with UNIT staff & contractors to ensure timely completion of projects. Responsible for firewall configuration, maintenance, and monitoring. Performs systems administration support activities for various network security systems as needed. Coordinates the implementation of technologies to secure critical University resources against intrusions and attacks. Implements systems and software to detect intrusion attempts and anomalies, malware, phishing, and all other related security incidents. Is an active participant on UNIT's incident response team and Managed Detection & Response program. Works closely with UNIT Leadership group to review systems/procedures and implement information security best practices. Performs other duties as assigned. Minimum Qualifications: Formal Education: Bachelor's degree required, preferably in information technology, business, audit or related field. Preferably holds, is seeking or is willing to attain, a security certification such as a CISSP Minimum Work Experience: Minimum of 4-6 years of experience in security consulting, IT audit, network or application security support, LAN / WAN and multi-platform environment. Technical experience working in large network required. Network Project Management experience required. Work Skills: Experience supporting or auditing application and network security. Functional understanding of application, network, database, physical and system security and related computer technology and concepts, Excellent attention to detail. Excellent oral, written, and interpersonal communication skills. Ability to work effectively, both independently and as part of a highly motivated team; Ability to simultaneously manage multiple assignments and demands. High degree of competence in analyzing user needs and security issues, and providing solutions. Ability to effectively manage multiple tasks and complete them in a timely manner. Able to maintain confidentiality of security issues. Ability to work independently on multiple assignments, following each through to closure. Demonstrated proficiency in Microsoft Word and Excel Applications. Stays current and maintains effective level of expertise with technology advances in computer security via seminars, literature, and formal training. Ability to be on-call on an as-needed basis for support and project needs. Excellent interpersonal skills with a strong commitment to quality. Specific Job Knowledge: Microsoft Windows and Linux operating systems and processes Directory Services ( LDAP , AD) security and system administration Database security (Oracle, MSSQL ) Encryption ( SSL , Digital Certificates, PKI ) Authentication and Authorization methodologies including Two-Factor Web and application security Vulnerability management and penetration testing Intrusion detection and prevention utilizing an IDS / IPS Malware mitigation Forensics Experience analyzing NetFlows, packet captures, and network logs Incident Response Experience with a WIPS / WIDS for enforcing wireless security policies Security tools, systems and hardware Preferred Qualifications: Experience in higher education environment preferred. Posting Date: 01/15/2020 Closing Date: 02/10/2020 Salary Posting Information: Commensurate with experience Salary Band: J Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Resume / Curriculum Vitae Cover Letter / Letter of Interest Optional Documents Other Document PI117160847
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202358S Position Title: Assistant Director of Equipment Operations Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 734-Sports - Equipment Position Summary: The Assistant Director is responsible for all aspects of the management of the Equipment Room operations for women's basketball and other assigned sports and administrative areas. This includes the ordering, issuing, maintenance, and storage of all equipment, uniforms and gear. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Responsible for the ordering, receiving, inventory, distribution/collection and maintenance of equipment for women's basketball and other assigned sports. Negotiate bids with vendors to purchase the necessary equipment for women's basketball and other assigned varsity programs. Maintain accurate inventory of team equipment and initiate requests for replenishment of team items. Maintain records of equipment distributed to student-athletes for assigned sports. Coordinate with coaches to identify the equipment needs for women's basketball and other assigned sports. Assist the Assistant Athletics Director of Equipment Operations in hiring, supervising, training and scheduling of student staff. Participate in budget process including, but not limited to tracking/settling all expenses. Responsible for the development and maintenance of inventory control systems, to include the evaluation, ordering and receiving of equipment. Meet with sales representatives regarding new and existing products, ensuring that the needs of the student-athletes, coaches and staff are met within the budget. Assist in the coordination of laundry services for all Athletic programs following practices, games and training sessions for assigned sports. Assist in the coordinating and fitting of all equipment and clothing for women's basketball and other assigned sports. Manage relationships with current Athletics Department vendors. Perform other duties and assist with projects as assigned. Minimum Qualifications: Bachelor's Degree required 2-3 years experience in an athletics department equipment room, preferably at the Division I level. Experience implementing and managing inventory control systems, purchasing, fitting and repairing equipment. Knowledge of NCAA rules and regulations pertaining to uniforms and equipment. Must possess excellent organizational and communication skills and an ability to pay attention to details. Proficiency with personal computer applications. Experience using industrial laundry equipment. Valid driver's license. Preferred Qualifications: Athletic Equipment Managers Association (A.E.M.A.) Certification preferred. Physical Requirements and/or Unusual Work Hours: This position may require: Driving a light truck while transporting equipment. Considerable work time outside in various weather conditions. Heavy lifting, carrying equipment, walking. Operating industrial laundry equipment. Some travel. Significant night and weekend hours. Special Message to Applicants: Please include the contact information for 3 professional references. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience Salary Band: H Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and • Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Basketball (men's or women's) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N Yes No * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and • Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Current VU basketball (men's or women's) student-athletes? Y N Yes No Documents needed to complete your application: Required Documents Resume / Curriculum Vitae Cover Letter / Letter of Interest Optional Documents Other Document PI117160867
Jan 17, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202358S Position Title: Assistant Director of Equipment Operations Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 734-Sports - Equipment Position Summary: The Assistant Director is responsible for all aspects of the management of the Equipment Room operations for women's basketball and other assigned sports and administrative areas. This includes the ordering, issuing, maintenance, and storage of all equipment, uniforms and gear. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Responsible for the ordering, receiving, inventory, distribution/collection and maintenance of equipment for women's basketball and other assigned sports. Negotiate bids with vendors to purchase the necessary equipment for women's basketball and other assigned varsity programs. Maintain accurate inventory of team equipment and initiate requests for replenishment of team items. Maintain records of equipment distributed to student-athletes for assigned sports. Coordinate with coaches to identify the equipment needs for women's basketball and other assigned sports. Assist the Assistant Athletics Director of Equipment Operations in hiring, supervising, training and scheduling of student staff. Participate in budget process including, but not limited to tracking/settling all expenses. Responsible for the development and maintenance of inventory control systems, to include the evaluation, ordering and receiving of equipment. Meet with sales representatives regarding new and existing products, ensuring that the needs of the student-athletes, coaches and staff are met within the budget. Assist in the coordination of laundry services for all Athletic programs following practices, games and training sessions for assigned sports. Assist in the coordinating and fitting of all equipment and clothing for women's basketball and other assigned sports. Manage relationships with current Athletics Department vendors. Perform other duties and assist with projects as assigned. Minimum Qualifications: Bachelor's Degree required 2-3 years experience in an athletics department equipment room, preferably at the Division I level. Experience implementing and managing inventory control systems, purchasing, fitting and repairing equipment. Knowledge of NCAA rules and regulations pertaining to uniforms and equipment. Must possess excellent organizational and communication skills and an ability to pay attention to details. Proficiency with personal computer applications. Experience using industrial laundry equipment. Valid driver's license. Preferred Qualifications: Athletic Equipment Managers Association (A.E.M.A.) Certification preferred. Physical Requirements and/or Unusual Work Hours: This position may require: Driving a light truck while transporting equipment. Considerable work time outside in various weather conditions. Heavy lifting, carrying equipment, walking. Operating industrial laundry equipment. Some travel. Significant night and weekend hours. Special Message to Applicants: Please include the contact information for 3 professional references. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience Salary Band: H Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and • Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Basketball (men's or women's) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N Yes No * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and • Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Current VU basketball (men's or women's) student-athletes? Y N Yes No Documents needed to complete your application: Required Documents Resume / Curriculum Vitae Cover Letter / Letter of Interest Optional Documents Other Document PI117160867
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202355S Position Title: Distinctive Collections Librarian/Archivist Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 288-Falvey Library Position Summary: Reporting to the Director of Distinctive Collections and Digital Engagement, the Distinctive Collections Librarian/Archivist coordinates one or more services or functional programs for archives and/or special collections including: the arrangement and description of distinctive collections materials according to national standards; the acquisition, marketing and management of distinctive collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; the coordination and editing of transcriptions across all distinctive collections. Assists in the development and maintenance of relationships with internal and external partners and University Offices, and provides library research consultation in response to user inquiries and instructional activities with faculty relating to archives and special collections materials. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Coordinates one or more service or functional programs for archival and/or special collection including: the arrangement and description of materials according to national standards; the acquisition, marketing and management of collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; the coordination and editing of transcriptions across all distinctive collections. Contributes to acquisition, arrangement, and description of distinctive collections; distinctive collections exhibit and outreach activities; scanning lab operations; historical transcription editing. Responsible for the quality control of scanned images, development of knowledge creation projects, manuscript transcription, the description, access, and exhibition of materials from other distinctive collections, and the creation and uniform construction of metadata descriptions for materials in the Digital Library. Provides library research consultations in response to user inquiries and instructional activities with faculty relating to archives, special collections, and digital library materials. Leads and contributes to programs, goals and strategic initiatives of the Collections and Stewardship area, Falvey Memorial Library, Villanova University, and professional organizations, as appropriate. Performs additional duties and assists with special projects as assigned. Minimum Qualifications: MLS or equivalent degree from an ALA -accredited institution, or an advance degree in History with an archival concentration, required. 1+ years of experience describing rare materials in a digital library or distinctive collection 1+ years of curation experience for digital and physical exhibits. Knowledge of digital library descriptive and imaging standards. Knowledge of DACS , EAD , DCRM , and other archival and rare materials descriptive and encoding standards. Knowledge of historical transcription editing standards and practices. Ability to work independently with minimal supervision. Collaborative approach to problem solving and working across organizational boundaries in service of user needs. Demonstrated ability to set priorities, exercise flexibility in meeting objectives, effectively manage multiple projects simultaneously, and adjust as circumstances change. Demonstrated interest and enthusiasm for developing and maintaining relationships with diverse user communities. Excellent communication, analytical, problem solving, and organizational skills with the ability to present information and ideas clearly and concisely. High level of creativity, innovation, and strong concept skills. Strong customer service skills including the ability to be responsive to service needs of constituents in a courteous and consistent manner. Ability to maintain absolute confidentiality and integrity according to University Policy regarding archival materials. Knowledge of digital description software (Archivist Toolkit/Archives Space), OCLC Connection, MS office suite. Knowledge of exhibition CMS software platforms, scanning and OCR software and hardware tools and techniques. Knowledge of technology for digital conversion of physical materials, image and audio editing software, and social media management. Preferred Qualifications: SAA Arrangement & Description certificate, preferred. Knowledge of a 1 or more Romance Languages, preferred. 1+ years of experience editing historical transcriptions, preferred. Physical Requirements and/or Unusual Work Hours: Prolonged sitting, standing and walking for up to 4 hours at a time, frequent bending and lifting, able to lift up to 30 lbs of library materials while moving/walking, pushing and pulling a book truck (4 wheels) of library materials weighing between 50 and 100 lbs., ability to climb several flights of stairs on an occasional basis. Special Message to Applicants: Appropriate Librarian rank will be assigned based on qualifications and experience. Please include contact information for three references. Transcripts are required; copies may be included electronically with originals provided if granted an interview. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience Salary Band: LB Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Transcripts Optional Documents Other Document PI117160900
Jan 17, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202355S Position Title: Distinctive Collections Librarian/Archivist Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 288-Falvey Library Position Summary: Reporting to the Director of Distinctive Collections and Digital Engagement, the Distinctive Collections Librarian/Archivist coordinates one or more services or functional programs for archives and/or special collections including: the arrangement and description of distinctive collections materials according to national standards; the acquisition, marketing and management of distinctive collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; the coordination and editing of transcriptions across all distinctive collections. Assists in the development and maintenance of relationships with internal and external partners and University Offices, and provides library research consultation in response to user inquiries and instructional activities with faculty relating to archives and special collections materials. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Coordinates one or more service or functional programs for archival and/or special collection including: the arrangement and description of materials according to national standards; the acquisition, marketing and management of collections with a focus on developing new exhibits and outreach activities; the description of digitized materials in the Villanova Digital Library; the coordination and editing of transcriptions across all distinctive collections. Contributes to acquisition, arrangement, and description of distinctive collections; distinctive collections exhibit and outreach activities; scanning lab operations; historical transcription editing. Responsible for the quality control of scanned images, development of knowledge creation projects, manuscript transcription, the description, access, and exhibition of materials from other distinctive collections, and the creation and uniform construction of metadata descriptions for materials in the Digital Library. Provides library research consultations in response to user inquiries and instructional activities with faculty relating to archives, special collections, and digital library materials. Leads and contributes to programs, goals and strategic initiatives of the Collections and Stewardship area, Falvey Memorial Library, Villanova University, and professional organizations, as appropriate. Performs additional duties and assists with special projects as assigned. Minimum Qualifications: MLS or equivalent degree from an ALA -accredited institution, or an advance degree in History with an archival concentration, required. 1+ years of experience describing rare materials in a digital library or distinctive collection 1+ years of curation experience for digital and physical exhibits. Knowledge of digital library descriptive and imaging standards. Knowledge of DACS , EAD , DCRM , and other archival and rare materials descriptive and encoding standards. Knowledge of historical transcription editing standards and practices. Ability to work independently with minimal supervision. Collaborative approach to problem solving and working across organizational boundaries in service of user needs. Demonstrated ability to set priorities, exercise flexibility in meeting objectives, effectively manage multiple projects simultaneously, and adjust as circumstances change. Demonstrated interest and enthusiasm for developing and maintaining relationships with diverse user communities. Excellent communication, analytical, problem solving, and organizational skills with the ability to present information and ideas clearly and concisely. High level of creativity, innovation, and strong concept skills. Strong customer service skills including the ability to be responsive to service needs of constituents in a courteous and consistent manner. Ability to maintain absolute confidentiality and integrity according to University Policy regarding archival materials. Knowledge of digital description software (Archivist Toolkit/Archives Space), OCLC Connection, MS office suite. Knowledge of exhibition CMS software platforms, scanning and OCR software and hardware tools and techniques. Knowledge of technology for digital conversion of physical materials, image and audio editing software, and social media management. Preferred Qualifications: SAA Arrangement & Description certificate, preferred. Knowledge of a 1 or more Romance Languages, preferred. 1+ years of experience editing historical transcriptions, preferred. Physical Requirements and/or Unusual Work Hours: Prolonged sitting, standing and walking for up to 4 hours at a time, frequent bending and lifting, able to lift up to 30 lbs of library materials while moving/walking, pushing and pulling a book truck (4 wheels) of library materials weighing between 50 and 100 lbs., ability to climb several flights of stairs on an occasional basis. Special Message to Applicants: Appropriate Librarian rank will be assigned based on qualifications and experience. Please include contact information for three references. Transcripts are required; copies may be included electronically with originals provided if granted an interview. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience Salary Band: LB Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Transcripts Optional Documents Other Document PI117160900
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20192348S Position Title: Business Manager Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 824 - Performing Arts Center Position Summary: The Business Manager assists in developing and implementing the Villanova Performing Arts Center (VPAC) accounting policies and procedures. Manages and coordinates the day-to-day accounting activities, such as cash and credit card handling, payroll processing, night audit revenue uploads, monthly financial statement preparation, financial statement review and analysis and coordination with the University's Office of Financial Affairs. The Business Manager is also responsible for providing strategic and analytical support to the VPAC leadership team. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Responsible for directing and supervising VPAC budgetary and administrative related tasks and is responsible for providing strategic and analytical support to the VPAC leadership team; Maintain the budget and enhance budget analysis capabilities concerning current financial systems (e.g. Banner, Novasis, Concur, and Kronos); Provide primary oversight to invoice, expense, purchase, and other financial approvals; Develop and ensure adherence to timelines related to the budget process; Obtain, analyze, and utilize information from internal and external sources as needed for the development of the budget. Sources may include Auxiliary Services, Facilities, Financial Affairs, other University departments, and external sources such as vendors, financial advisors, actuaries, auditors, and other colleges and universities; Work with current budget and make year-end projections for the operation of the performing art center; Participate in developing, implementing, documenting, and communicating financial and budgetary policies, procedures and guidelines to the University leadership, as directed by the Executive Director. Prepare accurate and timely monthly closing of financial statements, accruals, journal entries, account reconciliations and variance/analytical analysis; Coordinate with the VPAC Director to prepare and review budgets, forecasts, operating results and sales data metrics; Coordinate with Controller's Office on Compliance Reporting; Maintains compliance with all local, state and federal laws and regulations; Manages the VPAC accounting systems to include, time and attendance, POS , PMS , Credit Cards and accounting software; Establishes and audits internal financial controls; Assures all accounting policies and procedures are in compliance with generally accepted accounting procedures ( GAAP ) and the University's Accounting policies and procedures; Develop, interpret, and implement the VPAC's operating, restricted, endowment, and capital budgets, as well as supports the VPAC's long-range financial planning model; Holds strict confidentiality. Serve as the liaison to Human Resources on the VPAC's staffing requirements and challenges. Maintains day-to-day oversight regarding cash handling and documentation of same. Perform additional duties and assist with special projects as assigned. Minimum Qualifications: Bachelor's degree in accounting or finance required, or equivalent working experience. Knowledge of M/S Office Suite, particularly Excel, Word, Outlook, financial accounting systems, PMS , and POS . Experience working with Villanova University's current financial systems (e.g. Banner, Novasis, Concur, Salesforce, and Kronos); Should possess solid training in all areas of Accounting from A/P, A/R, General Ledger, Credit, Collections, Audit, Inventory Control, Payroll, Budgeting, Costing, P&L preparation and analysis, etc.; Five (5) years of relevant financial management experience, preferably in non-profit or higher education environment. Must be an excellent communicator with an ability to instruct, supervise, and clearly explain complex financial information to diverse audiences (e.g., creative personnel, undergrad/graduate students, production staff, other University departments, Academic departments, and external clients.) with varying levels of financial understanding. Ability to perform complex analysis using advanced spreadsheets and other data analysis tools. Must be able to successfully lead an organization through complex processes (e.g. budget development, development of financial projections) with multiple deadlines. Excellent customer service skills and proven ability to develop and sustain productive relationships. Special Message to Applicants: Applications must include contact information for 3 references who will be contacted via email to submit confidential letters of recommendation when the application is submitted. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience. Salary Band: I Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Optional Documents PI117160950
Jan 17, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20192348S Position Title: Business Manager Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 824 - Performing Arts Center Position Summary: The Business Manager assists in developing and implementing the Villanova Performing Arts Center (VPAC) accounting policies and procedures. Manages and coordinates the day-to-day accounting activities, such as cash and credit card handling, payroll processing, night audit revenue uploads, monthly financial statement preparation, financial statement review and analysis and coordination with the University's Office of Financial Affairs. The Business Manager is also responsible for providing strategic and analytical support to the VPAC leadership team. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Responsible for directing and supervising VPAC budgetary and administrative related tasks and is responsible for providing strategic and analytical support to the VPAC leadership team; Maintain the budget and enhance budget analysis capabilities concerning current financial systems (e.g. Banner, Novasis, Concur, and Kronos); Provide primary oversight to invoice, expense, purchase, and other financial approvals; Develop and ensure adherence to timelines related to the budget process; Obtain, analyze, and utilize information from internal and external sources as needed for the development of the budget. Sources may include Auxiliary Services, Facilities, Financial Affairs, other University departments, and external sources such as vendors, financial advisors, actuaries, auditors, and other colleges and universities; Work with current budget and make year-end projections for the operation of the performing art center; Participate in developing, implementing, documenting, and communicating financial and budgetary policies, procedures and guidelines to the University leadership, as directed by the Executive Director. Prepare accurate and timely monthly closing of financial statements, accruals, journal entries, account reconciliations and variance/analytical analysis; Coordinate with the VPAC Director to prepare and review budgets, forecasts, operating results and sales data metrics; Coordinate with Controller's Office on Compliance Reporting; Maintains compliance with all local, state and federal laws and regulations; Manages the VPAC accounting systems to include, time and attendance, POS , PMS , Credit Cards and accounting software; Establishes and audits internal financial controls; Assures all accounting policies and procedures are in compliance with generally accepted accounting procedures ( GAAP ) and the University's Accounting policies and procedures; Develop, interpret, and implement the VPAC's operating, restricted, endowment, and capital budgets, as well as supports the VPAC's long-range financial planning model; Holds strict confidentiality. Serve as the liaison to Human Resources on the VPAC's staffing requirements and challenges. Maintains day-to-day oversight regarding cash handling and documentation of same. Perform additional duties and assist with special projects as assigned. Minimum Qualifications: Bachelor's degree in accounting or finance required, or equivalent working experience. Knowledge of M/S Office Suite, particularly Excel, Word, Outlook, financial accounting systems, PMS , and POS . Experience working with Villanova University's current financial systems (e.g. Banner, Novasis, Concur, Salesforce, and Kronos); Should possess solid training in all areas of Accounting from A/P, A/R, General Ledger, Credit, Collections, Audit, Inventory Control, Payroll, Budgeting, Costing, P&L preparation and analysis, etc.; Five (5) years of relevant financial management experience, preferably in non-profit or higher education environment. Must be an excellent communicator with an ability to instruct, supervise, and clearly explain complex financial information to diverse audiences (e.g., creative personnel, undergrad/graduate students, production staff, other University departments, Academic departments, and external clients.) with varying levels of financial understanding. Ability to perform complex analysis using advanced spreadsheets and other data analysis tools. Must be able to successfully lead an organization through complex processes (e.g. budget development, development of financial projections) with multiple deadlines. Excellent customer service skills and proven ability to develop and sustain productive relationships. Special Message to Applicants: Applications must include contact information for 3 references who will be contacted via email to submit confidential letters of recommendation when the application is submitted. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience. Salary Band: I Job Classification: exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Optional Documents PI117160950
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202354S Position Title: Clinical Program Paralegal Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 241-Law School Instruction Position Summary: Provide administrative support and service, student supervision and training, legal case intake, interaction with courts, counsel and clients, and paralegal services for law school clinics and clinical faculty that comprise a fast paced, mission-driven, working law office within the law school. This position works 35 hours per week/full time, twelve months per year. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Provide administrative support and paralegal services for one or more law school clinics. Handle all administrative aspects of the program of one or more clinics with the Law School Clinical Program. Duties include database management; conflicts checking in accordance with the clinics' ethical and legal responsibilities, maintaining court calendars to prevent malpractice, assistance with grant report preparation, explaining legal terminology to students as appropriate, participating as needed in classroom teaching and exercises, providing guidance and supervision to students on administrative matters consistent with clinic pedagogy, ensuring that requests for translation services are timely handled and that communication with Limited English Proficient clients is managed professionally and efficiently. Coordinate and co-supervise approximately 20 student interpreters. Produce training materials for new students. Teach students the office systems of file maintenance, in individual meetings and in the classroom setting. Manage case-related travel arrangements and other expense reimbursements for clinic students and clinic faculty Administrative support and paralegal responsibilities for a working law office within the law school. Work involves being the primary point of contact for various constituencies who interact with the clinic. Responsible for accurate and timely case database management and file maintenance. Tasks include a) drafting of correspondence, pleadings and reports; b) conducting client intake; c) maintaining communication with clients, regular contact with opposing counsel, vendors, courts and administrative agencies (including court clerks, officers and officials) and triaging incoming contacts from same; d) creation and maintenance of files and forms (both in hard copy and digitally), e) Researching, drafting and filing pleadings electronically in various courts; f) reviewing student draft pleadings for conformance with court rules; and g) assisting clinic faculty, staff and law students in managing the office and representing clients. Maintain client files and supervise students in maintaining client files. Monitor equipment usage and functionality to ensure that Xerox, fax and other equipment operates properly and is available when needed. Ensure that the clinic office is neat and clean. Keep track of office supplies to ensure that necessary supplies are always available. General administrative support to one or more clinical program faculty. Tasks include assisting with recommendation letters, preparing travel and other expense reports for clinic faculty, registering clinic faculty for conferences and coordinating travel plans related to conference attendance. Assisting clinic faculty in maintaining their bar memberships in multiple jurisdictions and in maintaining their memberships in various professional organizations. Assist clinic faculty with research, administration and preparation, assembly, and distribution of scholarship. Assist clinic faculty with their service work, in service to the law school, the university, the legal community and the non-legal community, through participation with both legal and non-legal non-profit organizations. Assist clinic faculty in the organization and administration of conferences, workshops and symposia. Assist clinic faculty with the administration of their courses, including but not limited to the preparation, assembly, and distribution of syllabus, handouts and other class materials, reserving and arranging room assignments and coordinating interviewing and counseling simulations. Perform other duties and assist with special projects as assigned. Minimum Qualifications: Associates Degree or equivalent is required At least three (3) years' work experience in a law office and experience supervising personnel. Familiarity with pleadings, filing requirements of various courts or administrative agencies, and the basic workings of a law office. Ability to draft pleadings including motions for court filing. Excellent skills in file management, organization, and law office computer programs such as Word, Excel, PowerPoint, Blackboard, and case management systems, as well as the ability to learn various courts' electronic filing and docket systems. Must have a broad understanding of the Clinical Program's mission of serving the poor and disenfranchised and be able to incorporate this understanding into daily work interactions. Excellent written and verbal communication skills. Detail oriented Able to keep highly sensitive information confidential, and maintain a professional demeanor at all times. Able to properly prioritize work tasks. Able to work independently and be willing to contribute to team efforts, including participating in identifying potential improvements in office procedures. Able to work with high levels of distraction. Must have a positive attitude toward completing all duties required by this position. Excellent interpersonal skills; able to work with people of widely varying socioeconomic, cultural, and educational backgrounds. Preferred Qualifications: Paralegal certification or equivalent experience preferred. Demonstrated commitment to working with the poor and under-served populations preferred. Spanish fluency preferred. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience Job Classification: non-exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Optional Documents Other Document PI117161012
Jan 17, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20202354S Position Title: Clinical Program Paralegal Position Type: Staff Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Department: 241-Law School Instruction Position Summary: Provide administrative support and service, student supervision and training, legal case intake, interaction with courts, counsel and clients, and paralegal services for law school clinics and clinical faculty that comprise a fast paced, mission-driven, working law office within the law school. This position works 35 hours per week/full time, twelve months per year. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Duties and Responsibilities: Provide administrative support and paralegal services for one or more law school clinics. Handle all administrative aspects of the program of one or more clinics with the Law School Clinical Program. Duties include database management; conflicts checking in accordance with the clinics' ethical and legal responsibilities, maintaining court calendars to prevent malpractice, assistance with grant report preparation, explaining legal terminology to students as appropriate, participating as needed in classroom teaching and exercises, providing guidance and supervision to students on administrative matters consistent with clinic pedagogy, ensuring that requests for translation services are timely handled and that communication with Limited English Proficient clients is managed professionally and efficiently. Coordinate and co-supervise approximately 20 student interpreters. Produce training materials for new students. Teach students the office systems of file maintenance, in individual meetings and in the classroom setting. Manage case-related travel arrangements and other expense reimbursements for clinic students and clinic faculty Administrative support and paralegal responsibilities for a working law office within the law school. Work involves being the primary point of contact for various constituencies who interact with the clinic. Responsible for accurate and timely case database management and file maintenance. Tasks include a) drafting of correspondence, pleadings and reports; b) conducting client intake; c) maintaining communication with clients, regular contact with opposing counsel, vendors, courts and administrative agencies (including court clerks, officers and officials) and triaging incoming contacts from same; d) creation and maintenance of files and forms (both in hard copy and digitally), e) Researching, drafting and filing pleadings electronically in various courts; f) reviewing student draft pleadings for conformance with court rules; and g) assisting clinic faculty, staff and law students in managing the office and representing clients. Maintain client files and supervise students in maintaining client files. Monitor equipment usage and functionality to ensure that Xerox, fax and other equipment operates properly and is available when needed. Ensure that the clinic office is neat and clean. Keep track of office supplies to ensure that necessary supplies are always available. General administrative support to one or more clinical program faculty. Tasks include assisting with recommendation letters, preparing travel and other expense reports for clinic faculty, registering clinic faculty for conferences and coordinating travel plans related to conference attendance. Assisting clinic faculty in maintaining their bar memberships in multiple jurisdictions and in maintaining their memberships in various professional organizations. Assist clinic faculty with research, administration and preparation, assembly, and distribution of scholarship. Assist clinic faculty with their service work, in service to the law school, the university, the legal community and the non-legal community, through participation with both legal and non-legal non-profit organizations. Assist clinic faculty in the organization and administration of conferences, workshops and symposia. Assist clinic faculty with the administration of their courses, including but not limited to the preparation, assembly, and distribution of syllabus, handouts and other class materials, reserving and arranging room assignments and coordinating interviewing and counseling simulations. Perform other duties and assist with special projects as assigned. Minimum Qualifications: Associates Degree or equivalent is required At least three (3) years' work experience in a law office and experience supervising personnel. Familiarity with pleadings, filing requirements of various courts or administrative agencies, and the basic workings of a law office. Ability to draft pleadings including motions for court filing. Excellent skills in file management, organization, and law office computer programs such as Word, Excel, PowerPoint, Blackboard, and case management systems, as well as the ability to learn various courts' electronic filing and docket systems. Must have a broad understanding of the Clinical Program's mission of serving the poor and disenfranchised and be able to incorporate this understanding into daily work interactions. Excellent written and verbal communication skills. Detail oriented Able to keep highly sensitive information confidential, and maintain a professional demeanor at all times. Able to properly prioritize work tasks. Able to work independently and be willing to contribute to team efforts, including participating in identifying potential improvements in office procedures. Able to work with high levels of distraction. Must have a positive attitude toward completing all duties required by this position. Excellent interpersonal skills; able to work with people of widely varying socioeconomic, cultural, and educational backgrounds. Preferred Qualifications: Paralegal certification or equivalent experience preferred. Demonstrated commitment to working with the poor and under-served populations preferred. Spanish fluency preferred. Posting Date: 01/15/2020 Salary Posting Information: Commensurate with experience Job Classification: non-exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Optional Documents Other Document PI117161012
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20190270T Position Title: Administrative Assistant II, Alumni Relations (temporary) Position Type: Temp/Intern Work Schedule: temporary Department: 603-Alumni Relations Office Position Summary: Villanova University has reached new heights following the most successful comprehensive capital campaign in its history, raising over $760M and changing the University's culture of philanthropy. The Office of University Advancement is seeking a talented and energetic Administrative Assistant to join our motivated Alumni Relations team as we work on behalf of the nation's premier Augustinian Catholic university. The Administrative Assistant for Alumni Relations reports to the Associate Vice President of Alumni Relations and will provide comprehensive administrative support to the Alumni Relations team in the Office of University Advancement. Responsibilities include calendar management, meeting coordination, processing department and individual expenses and payments, working with vendors, supply management, and execution of data reporting and metrics. This position requires a high degree of confidentiality and professionalism, and the diplomacy to work with senior leadership and alumni. Duties and Responsibilities: Provide advanced administrative support to the Office of Alumni Relations, as assigned, including maintenance of information, handling a large volume of confidential correspondence from alumni, donors, the President, Vice Presidents and Deans of Villanova; provide reports, metrics, and executive briefings; coordinate travel arrangements and reconcile travel expenses; proactive management of calendars and meeting coordination. Assist with special projects and assume responsibilities for the development, administration, and promotion of specific projects, as required. Provide research assistance as needed; evaluate and validate information obtained and provide well-written and organized detail regarding requests. Resolves routine problems and communications where the response is based on existing procedures; refers more complex problems. Responsible for maintenance and ordering of office supplies, updating record of vacation and sick time within Banner, tracking and submission of facilities and maintenance requests, assistance with initiating the onboarding process for new employees, assists in coordinating the mailing process for alumni programs and projects, and other office-related tasks within Alumni Relations. Manages administrative support for the Alumni Associate Board of Directors including producing agendas, minutes and related materials, providing customer service and administrative support to board members as needed, and processing all travel reimbursements Perform additional duties and assist with special projects as assigned. Minimum Qualifications: High School degree required The individual selected must be highly proficient with Microsoft Office, especially Word and Excel. The individual must have proven ability to create spreadsheets and perform mail merges. The individual selected must have three (3) or more years of experience in an administrative or operational role, preferably in an academic environment. The individual selected must have excellent interpersonal, organizational, planning, and prioritizing skills and be a team player. Must be flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies. Must have the ability to work independently under general supervision with exceptional attention to detail. The individual selected must have a strong customer-service orientation and the ability to handle multiple projects in a fast-paced, multifaceted environment. Must have a proven ability to consistently maintain a high level of discretion and professionalism. This position requires a high-level of attention to detail and the ability to multitask. Ability to use Banner, SalesForce, and other CRM software. Preferred Qualifications: Bachelor's degree preferred Working knowledge of Salesforce or other CRM preferred. Working knowledge of Wordpress or other CMS preferred. Prior knowledge of database systems including Banner and SalesForce (or similar) is preferred. Posting Date: 01/13/2020 Salary Posting Information: Commensurate with experience Job Classification: non-exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Optional Documents PI117077435
Jan 15, 2020
Villanova University Posting Details Posting Details (Default Section) Posting Number: 20190270T Position Title: Administrative Assistant II, Alumni Relations (temporary) Position Type: Temp/Intern Work Schedule: temporary Department: 603-Alumni Relations Office Position Summary: Villanova University has reached new heights following the most successful comprehensive capital campaign in its history, raising over $760M and changing the University's culture of philanthropy. The Office of University Advancement is seeking a talented and energetic Administrative Assistant to join our motivated Alumni Relations team as we work on behalf of the nation's premier Augustinian Catholic university. The Administrative Assistant for Alumni Relations reports to the Associate Vice President of Alumni Relations and will provide comprehensive administrative support to the Alumni Relations team in the Office of University Advancement. Responsibilities include calendar management, meeting coordination, processing department and individual expenses and payments, working with vendors, supply management, and execution of data reporting and metrics. This position requires a high degree of confidentiality and professionalism, and the diplomacy to work with senior leadership and alumni. Duties and Responsibilities: Provide advanced administrative support to the Office of Alumni Relations, as assigned, including maintenance of information, handling a large volume of confidential correspondence from alumni, donors, the President, Vice Presidents and Deans of Villanova; provide reports, metrics, and executive briefings; coordinate travel arrangements and reconcile travel expenses; proactive management of calendars and meeting coordination. Assist with special projects and assume responsibilities for the development, administration, and promotion of specific projects, as required. Provide research assistance as needed; evaluate and validate information obtained and provide well-written and organized detail regarding requests. Resolves routine problems and communications where the response is based on existing procedures; refers more complex problems. Responsible for maintenance and ordering of office supplies, updating record of vacation and sick time within Banner, tracking and submission of facilities and maintenance requests, assistance with initiating the onboarding process for new employees, assists in coordinating the mailing process for alumni programs and projects, and other office-related tasks within Alumni Relations. Manages administrative support for the Alumni Associate Board of Directors including producing agendas, minutes and related materials, providing customer service and administrative support to board members as needed, and processing all travel reimbursements Perform additional duties and assist with special projects as assigned. Minimum Qualifications: High School degree required The individual selected must be highly proficient with Microsoft Office, especially Word and Excel. The individual must have proven ability to create spreadsheets and perform mail merges. The individual selected must have three (3) or more years of experience in an administrative or operational role, preferably in an academic environment. The individual selected must have excellent interpersonal, organizational, planning, and prioritizing skills and be a team player. Must be flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies. Must have the ability to work independently under general supervision with exceptional attention to detail. The individual selected must have a strong customer-service orientation and the ability to handle multiple projects in a fast-paced, multifaceted environment. Must have a proven ability to consistently maintain a high level of discretion and professionalism. This position requires a high-level of attention to detail and the ability to multitask. Ability to use Banner, SalesForce, and other CRM software. Preferred Qualifications: Bachelor's degree preferred Working knowledge of Salesforce or other CRM preferred. Working knowledge of Wordpress or other CMS preferred. Prior knowledge of database systems including Banner and SalesForce (or similar) is preferred. Posting Date: 01/13/2020 Salary Posting Information: Commensurate with experience Job Classification: non-exempt Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Indeed.com Higheredjobs.com LinkedIn Glassdoor Chronicle Vitae Academic Keys PA CareerLink/JobGateway Professional Affiliation/Trade Website Diversity Association/Publication Website Advertisement in Academic or Professional Publication Referred by a current or former employee Referred by a friend or family member Heard about it at a conference or career fair Browsing the Villanova website Other * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application: Required Documents Cover Letter / Letter of Interest Resume / Curriculum Vitae Optional Documents PI117077435