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Hawthorne CAT is an Equal Employment Opportunity/Affirmative Action Employer. M/F/Disability/Protected Veteran Status Hawthorne CAT participates in E-Verify Hawthorne Cat Job ID 2019-1713 Location US-HI-Hilo Category Administrative/Clerical Type Regular Full-Time Overview POSITION SUMMARY: Under the general supervision of the Branch Manager this position performs a variety of clerical duties. The incumbent will be responsible for scanning all accounts payable invoices, answering all telephone calls and other clerical duties. Responsibilities ESSENTIAL FUNCTIONS: Answer phones for service, parts, and rentals when these departments are busy and relays information to appropriate personnel. Scans accounts payable invoices and inputs the proper codes and scans all parts delivery documents. Performs cashier duties for the branch. Makes travel reservations for the branch. Makes daily deposits and cash collection reports for accounting. Balances cash box daily and maintains the proper cash balance. Daily summarizes charge sales and prepares a cash sheet. Maintains petty cash box and replenishes when needed. Opens and closes work orders for repair jobs inputting necessary detailed data into computer. Files jobs in a numerical file; prepares job jackets and time cards. Files documents in appropriate job jacket and prior to closing job, checks for errors. Inputs and approves time for Technicians. Assists in maintaining and updating service related programs, such as MDS, EMT and Service Scheduler. Manages vehicle fleet information for branch (safety, registration, etc) Orders supplies needed for repair jobs and shop use; will issue purchase orders to vendors involved and enters purchase orders and cost to job. Works with the rental department to transfer calls to the appropriate person and when customers need to sign documents and pick up equipment when their representative is on the road or not available. Does the mail daily and distributes to the proper person or department. Performs other duties as assigned. Qualifications EDUCATION, EXPERIENCE, AND SKILLS REQUIRED: Must have a high school diploma or equivalent. Strong written and verbal communication skills. Must have a valid Hawaii Drivers License. Proficient in Microsoft Office Suite. TESTING REQUIREMENTS: Applicants may be required to pass a written and/or oral examination before being considered for employment in this position. PHYSICAL DEMANDS: Walking and moving about on foot often up and down stairs. Handling: Seizes, helps or works with hands. Lifting: Raises or lowers miscellaneous paperwork. Reaching: Extends hands and arms in any direction. Stooping: Bends body downward and forward by bending at knees or waist Standing: Remains in standing position If required to perform various functions of the job. Vision: Read paperwork, employment files and records on the computer. Talking: Communications by phone and in person. Sitting: Sits at desk. Sits for long periods of time. ENVIRONMENTAL: Noise: Works in conditions with constant or intermittent noise. Temp/Weather: Works in a service shop environment. ACCOMMODATIONS: Reasonable accommodations for essential functions of the position will be considered. Hawthorne Cat® is an Equal Employment Opportunity/Affirmative Action Employer. M/F/V/D Hawthorne Cat® Participates in E-Verify. PI114555058