Assistant to Core Director and Administrative Coordinator of the Core Curriculum

  • Scripps College
  • Scripps College, North Columbia Avenue, Claremont, CA, USA
  • Jun 14, 2019
Full time Admin-Clerical

Job Description

PRIMARY PURPOSE/GENERAL DESCRIPTION:
Provide assistance to the Director of the Core Curriculum in Interdisciplinary Humanities by supervising and coordinating the administrative activities of the Core, including coordinating all arrangements for lectureship and other events, and coordinating other special projects as assigned. The position is supervised jointly by the Director of the Core Program and the Dean of Faculty.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:


ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

• Perform a wide variety of administrative and clerical tasks for the Core Program and its faculty.
• Make arrangements for Core classes, including reserving classrooms and technical instructional equipment, ordering textbooks, preparing Core 1 course reader, and scheduling field trips.
• Prepare materials for Core faculty meetings, assist in agenda planning and making arrangements for the meetings as required, write minutes, research and prepare reports as needed.
• Maintain routine files and records of the Core Program.
• Maintain close communication and liaison with faculty, staff, students, and outside agencies as needed for the Core Program.
• Coordinate and supervise logistics of the Core Curriculum in Interdisciplinary Humanities.
• Attend and staff Core Steering Committee meetings providing necessary documentation, reports, and data for planning discussions.Assist Director and Assistant Director in coordination and implementation of Core I, II, and III programming.
• Participate in annual budget preparations, administer grants, monitor Core budget over fiscal year, pay bills, order supplies, and reimburse expenses as appropriate.
• Hire, train, and supervise work-study student workers and Core 1 mentors.
• Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.


REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Excellent oral and written communication skills.
• Ability to do research and produce reports.
• Ability to work with budgets.
• Excellent word processing skills.
• Proficient with database management systems.
• Ability to work independently and as part of a team.

QUALIFICATION STANDARDS:


EDUCATION & EXPERIENCE:
Bachelor’s degree preferred or any other combination of education, training or experience that provides the required knowledge, skills and ability to perform the job.


3-4 years’ experience in positions of increasing responsibility with related administrative and supervisory experience.


LICENSES / CERTIFICATES:
None.

OTHER:


HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, 12 months and non-exempt position. Benefits eligible.

The regular of this position are Monday-Friday 8:00am-5:00pm. Hours may vary due to the needs of the College or department.

SUPERVISORY RESPONSIBILITY:
Supervision of work-study student workers.


Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.


At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.