Records Manager

  • Harvard University
  • Boston, MA
  • Apr 17, 2019
Human Resources

Job Description

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Duties & Responsibilities

Working under the direction of the HBS Archivist, the Records Manager for HBS Operations will conduct a comprehensive analysis of HBS Operations records (paper and electronic) within the current Operations department focusing on the records of recent large construction projects. The Records Manager ensures compliance with University policies; facilitates the preservation, storage and disposal of inactive records, and other aspects of paper and electronic records management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with Operations staff by understanding their needs and problems, and providing timely communication and service.

Working independently and with minimum supervision, the Records Manager identifies records for retention using approved University records schedules and identifies, appraises and facilitates transfer of records that should be preserved in the HBS Archives.

Writes, implements, and maintains records management procedures and guidelines. Communicates records management policies and practices to Operations staff in a variety of forums. Trains appropriate Operations management team members in understanding the University records policy and effective records management practices.

Participates in the planning of information systems and applications to ensure that both paper and electronic records are maintained and transferred to the Archives as appropriate.

NOTE: 1 year appointment.

Basic Qualifications
  • Master's degree in library science, information science, or information management, with archival or records management studies.
  • Minimum 5 years professional experience preferably in a records management or archives environment in an institutional, university setting.

Additional Qualifications
  • Experience with managing or working with building and operations records.
  • Experience working with confidential records.
  • Strong analytical and communication/presentation skills and active client-service orientation are essential.
  • Demonstrated ability to manage a variety of projects and tasks in a complex and dynamic environment, work in high pressure situations.
  • Evidence of the ability to research updates to laws, regulations, rules and directives, along with any trends and "best practices " in the field of records management particularly as it related to building and operations records.
  • Experience working with electronic records.
  • Detail-oriented, able to work independently and as part of a team, collaborative, and flexible.