Grants Administrative Coordinator - Temporary

  • KaBOOM!
  • Washington, DC, USA
  • Jan 18, 2019
Seasonal Admin-Clerical Nonprofit-Social Services

Job Description

The Temporary Grants Administrative Coordinator (GAC) is responsible for managing the pipeline of inquiries and applications for KaBOOM! grant programs. The Temporary GAC is the single point of contact for community-based stakeholders and is responsible to responding to all incoming inquiries and the initial processing of all KaBOOM! applications. The Temporary GAC is an expert user and administrator of application databases and systems in Fluidreview and Salesforce and is responsible for maintaining, improving, and optimizing systems. The Temporary GAC will also provide outreach support targeted outreach efforts for Build it with KaBOOM!, Creative Play, and Play Everywhere grant programs through research and cold-calling. The Temporary GAC helps to build the pipeline of grant applications by developing and supporting social media outreach strategies and coordinating select outreach initiatives.

Duties and Responsibilities, including but not limited to:

Application Pipeline Management:

  • Develop and maintain an excellent working understanding of all grants and resources available across the organization and of each program’s goals, strategies and funding criteria.
  • Respond to all grant inquiries in a timely and professional manner and assist grant applicants with navigating the application process
  • Review and analyze all grant applications to determine viability and alignment with funding opportunities.
  • Manage the flow and triaging of grant assignments to KaBOOM! staff across grant programs
  • Create and update monthly, quarterly, and annual department reports on inquiry and application metrics. Identify external trends and opportunities as they arise
  • Use Salesforce CRM to manage customer account information, ensuring accurate status of relationship and strength of the client relationship; maintain accurate activity records
  • Be an expert user and administrator for application databases and systems in FluidReview and Salesforce
  • Identify opportunities for improved efficiency and customer ease. Use expertise to train internal staff on application system. Create an update procedures and processes
  • Maintain the integrity of grantee records by systematically updating records and documenting notes in Salesforce (internal database)
  • Analyze the pipeline of grant applications to identify opportunities to leverage grant applications for new funding opportunities in coordination with the Community Partnerships Manager

Conduct Outreach Market Work:

  • Pursue community organizations for KaBOOM! grants that meet KaBOOM! and Funding Partner criteria, through internet research and networking; promote KaBOOM! grant opportunities through referrals of established relationships, cold calls and cold outreach emails.
  • Develop and support social media and email marketing outreach strategies in coordination with the External Affairs team. Manage the KaBOOM! Grants Twitter account.
  • Garner applications from community organizations for KaBOOM! grant opportunities through follow-up with applications initiated in FluidReview, internet research, email and phone communication.
  • Coordinate select outreach initiatives including the annual Kick Off with KaBOOM! program.
  • Actively contribute to our inclusive work environment by valuing other people regardless of differences, and take an active role in promoting practices that support diversity, inclusion, and cultural competence.


  • Bachelor’s Degree along with one (1) year of professional experience with administrative support or grants management
  • Strong interpersonal and customer service skills
  • Exceptional organizational skills and ability to take initiative and problem-solve
  • Ability to manage responsibilities and meet rigid deadlines
  • Strong communication skills (verbal, written, listening)
  • Ability to work effectively in a team environment with diverse individuals, both within KaBOOM! and externally
  • Exhibit excellent computer skills and strength at word processing, excel and database management 
  • Preferred candidate will have experience using and maintaining internal systems – preference for candidates who have used Salesforce and FluidReview in a professional setting

Other Skills, Abilities and Attributes

To ensure successful job performance, candidate must:

  • Possess the skills necessary to prioritize, multi-task and thrive in a culture of rapid change (learn quickly from multiple sources; possess well-developed analytical, organizational, and problem-solving skills; model strategic planning ability).
  • Exemplify the behaviors that demonstrate commitment to the KaBOOM! vision, mission, culture and values.
  • Demonstrate the ability to make a favorable first and lasting impression to the public and represent the KaBOOM! brand


$20-22 per hour

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