Program Coordinator - Office of the President (Short Term)

  • IREX
  • Washington, Dist. Columbia
  • Nov 08, 2018

Job Description



Program Coordinator - Office of the President (Short Term)
Domestic • Washington, District Of Columbia

DATE REVISED: November 1, 2018
GRADE: 3, Full-time (Short Term: January - June 2019)
POSITION TITLE: Program Coordinator
LOCATION: Washington, DC


IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information.


IREX is searching for an energetic, reliable, and detail-oriented Program Coordinator (PC) available from January - June 2019. The PC will support the President and CEO and the Board of Governors while a colleague is away on parental leave. The PC will work directly with executives and the board and will be responsible for performing a number of administrative and project management duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

This position is a six-month, temporary appointment, with the potential for extension to another role at IREX.


General duties:
  • Ensure the smooth daily operations of the Office of the President
  • Coordinate and maintain the President's schedule of internal and external meetings including scheduling, briefing material preparation and coordination, and follow-up as requested
  • Conduct research; draft correspondence, papers and other documents; collect and analyze information; initiate communications on behalf of the President
  • Coordinate the President's travel arrangements
  • Manage expense reporting and procurement for Office of the President
  • Maintain organizational memberships
  • Manage events, as needed, including invitations, venue selection, and catering arrangements
  • Maintain Office of the President filing and records
  • Other support duties as needed

Project-specific duties:
  • Provide support and coordination for the IREX 2025 strategic planning process, including scheduling, note taking and records management, research and analysis
  • Provide support and coordination for the IREX Board of Governors, including scheduling full board and committee meetings, taking meeting minutes, and maintaining all board records
  • As needed, collaborate with senior managers, staff at all levels of the organization, and external stakeholders to manage a portfolio of special projects and initiatives

  • Bachelor's degree in international development, international relations, business, communications, or related field;
  • Some record of relevant professional experience is required;
  • Demonstrated ability to anticipate challenges and problem solve;
  • Excellent communication skills with demonstrated cross-cultural sensitivity and professionalism in written correspondence and report writing;
  • Demonstrate high emotional intelligence and tonal awareness to maintain confidentiality and discretion in personal interactions and written communication
  • Able to work independently and as a team member, with consistent ability to take initiative;
  • Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize in a fast-paced working environment;
  • Excellent ability to remain flexible while adhering to strict deadlines;
  • Excellent writing and editing skills;
  • Excellent presentation and interpersonal skills;
  • Demonstrated experience with financial tracking and budget management preferred;
  • Strong working knowledge of Microsoft Office software;
  • Speaking, reading, and writing proficiency in English is required;


To apply, please upload a file that includes
  • a resume;
  • a cover letter, including your salary range requirements; and
  • a writing sample (1-2 pages)

Applications without a cover letter and writing sample will not be considered. Applications will be reviewed on a rolling basis until the position is filled.

IREX conducts anti- terrorism database clearances on candidates who accept employment offers. IREX is also an E-Verify Employer.

IREX is committed to a diverse and inclusive workplace and inclusive hiring practice. IREX is an equal opportunity employer.