Program Coordinator - Office of the President (Short Term)

  • IREX
  • Washington, Dist. Columbia
  • Nov 08, 2018
Other

Job Description

IREX

AA/EOE/M/F/D/V


Program Coordinator - Office of the President (Short Term)
Domestic • Washington, District Of Columbia

DATE REVISED: November 1, 2018
FLSA STATUS: Exempt
GRADE: 3, Full-time (Short Term: January - June 2019)
POSITION TITLE: Program Coordinator
REPORTS TO: CEO
LOCATION: Washington, DC


ABOUT IREX


IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information.

POSITION SUMMARY

IREX is searching for an energetic, reliable, and detail-oriented Program Coordinator (PC) available from January - June 2019. The PC will support the President and CEO and the Board of Governors while a colleague is away on parental leave. The PC will work directly with executives and the board and will be responsible for performing a number of administrative and project management duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

This position is a six-month, temporary appointment, with the potential for extension to another role at IREX.

DUTIES AND RESPONSIBILITIES

General duties:
  • Ensure the smooth daily operations of the Office of the President
  • Coordinate and maintain the President's schedule of internal and external meetings including scheduling, briefing material preparation and coordination, and follow-up as requested
  • Conduct research; draft correspondence, papers and other documents; collect and analyze information; initiate communications on behalf of the President
  • Coordinate the President's travel arrangements
  • Manage expense reporting and procurement for Office of the President
  • Maintain organizational memberships
  • Manage events, as needed, including invitations, venue selection, and catering arrangements
  • Maintain Office of the President filing and records
  • Other support duties as needed

Project-specific duties:
  • Provide support and coordination for the IREX 2025 strategic planning process, including scheduling, note taking and records management, research and analysis
  • Provide support and coordination for the IREX Board of Governors, including scheduling full board and committee meetings, taking meeting minutes, and maintaining all board records
  • As needed, collaborate with senior managers, staff at all levels of the organization, and external stakeholders to manage a portfolio of special projects and initiatives

SKILLS AND EXPERIENCE
  • Bachelor's degree in international development, international relations, business, communications, or related field;
  • Some record of relevant professional experience is required;
  • Demonstrated ability to anticipate challenges and problem solve;
  • Excellent communication skills with demonstrated cross-cultural sensitivity and professionalism in written correspondence and report writing;
  • Demonstrate high emotional intelligence and tonal awareness to maintain confidentiality and discretion in personal interactions and written communication
  • Able to work independently and as a team member, with consistent ability to take initiative;
  • Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize in a fast-paced working environment;
  • Excellent ability to remain flexible while adhering to strict deadlines;
  • Excellent writing and editing skills;
  • Excellent presentation and interpersonal skills;
  • Demonstrated experience with financial tracking and budget management preferred;
  • Strong working knowledge of Microsoft Office software;
  • Speaking, reading, and writing proficiency in English is required;

APPLICATION

To apply, please upload a file that includes
  • a resume;
  • a cover letter, including your salary range requirements; and
  • a writing sample (1-2 pages)

Applications without a cover letter and writing sample will not be considered. Applications will be reviewed on a rolling basis until the position is filled.

IREX conducts anti- terrorism database clearances on candidates who accept employment offers. IREX is also an E-Verify Employer.

IREX is committed to a diverse and inclusive workplace and inclusive hiring practice. IREX is an equal opportunity employer.

NO PHONE CALLS PLEASE

PI105452218