Union of Concerned Scientists

5 job(s) at Union of Concerned Scientists

Union of Concerned Scientists Cambridge, MA, USA
Oct 15, 2018
Full time
Assistant Office Manager and IT Point of Contact Finance and Administration Department Union of Concerned Scientists Cambridge, MA   The Position The Union of Concerned Scientists (UCS) is an independent national nonprofit whose scientists and engineers work to solve some of our planet’s most pressing environmental and safety problems. UCS combines technical analysis and effective organizing and advocacy to create innovative, practical solutions for stemming the tide of global warming, sustainable food policy and agriculture, energy and transportation, fighting misinformation and reducing the threat of catastrophic nuclear war.   The Finance and Administration department at UCS works to support the organization’s overall mission and each of its 230 staff members and is critical in ensuring that the daily operations of UCS run smoothly. The team is seeking an Assistant Office Manager and IT Point of Contact for the busy UCS headquarters office in Cambridge.   Under the supervision of the Cambridge Office Manager, this position is responsible for ensuring professional telephone and front desk coverage for the Cambridge office—and other UCS offices when necessary—during business hours. The right candidate will also assist the Office Manager on a wide variety of tasks to keep the office running smoothly, which requires the ability to work on multiple assignments at the same time, to meet deadlines, and to be flexible with changing priorities.   Summary of Responsibilities The essential job duties/responsibilities of the position are included in but not limited to the information listed below.           Front Desk and Office Management This position reports to and provides critical backup for the Cambridge Office Manager. Handles calls from the press, UCS members and activists, the public, UCS partners, and representatives of elected officials. Tracks, inventories, orders, transports, and stocks supplies. Routinely compares pricing among various vendors for office supplies and equipment. Assists, trains, and supports staff with tech equipment, including managing audio/video in conference rooms. Monitors conference room reservations and helps resolve reservation conflicts. Supports Office Manager with the smooth onboarding/offboarding of new and departing employees. Maintains lobby area, conference rooms, and mailroom in a neat and well-organized condition. Receives shipments and provides shipping support to staff.           Technical Support Supports and coordinates with the external IT vendor on a wide range of tasks, issues, and projects. Works closely with the UCS IT Director and IT Engineer, and provides vital input on tasks, issues, and projects. Works with external IT vendor, serving as point of contact when vendor needs someone on site for assistance with rebooting PCs, routers, firewall, or other devices. Assists in setup of desktop and laptop workstations, changes printer cartridges, toner cartridges, and assists in troubleshooting of various office and IT equipment. Maintains inventory of desktops, laptops, loaner IT equipment, projectors, etc. Responsible for the receipt and shipment of new IT equipment to other offices and ensures security of equipment until install. Reports and coordinates new hires, or employees leaving service, to IT Engineer.    Compensation, Hours and Location: This is a full-time position based in UCS’s Cambridge, MA office. For those who meet all position requirements, the salary is around $47,500 annually. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available at http://www.ucsusa.org. A listing of all open jobs is available at https://www.ucsusa.org/about/jobs-ucs.   To Apply: Go to: https://www.workable.com/j/BB2A58979B and upload a cover letter and resume. Please include salary requirements in the cover letter. Upload materials in Word or PDF format only. No phone calls, please   Deadline: November 25, 2018, or until filled.