1 job(s) at Berklee College of Music
Berklee College of Music
Boston, MA, USA
Reporting directly to the Vice President of Human Resources, the Executive Ass’t/Project Manager will provide comprehensive executive support to the VP of Human Resources, and will serve as the primary point of contact for several departmental projects and initiatives sponsored by the Human Resources department.
The selected candidate will develop systems and processes to ensure the effective management of departmental projects and a complex schedule which will require prioritizing and reprioritizing commitments as necessary. Act as the primary point of contact for the VP of Human Resources with internal and external community members, including members of leadership, faculty, staff. Review requests for time and recommend alternatives; maintain key contacts. Welcome visitors and guests to Human Resources in a welcoming and professional manner.
The ideal candidate will be a skilled, motivated, self-starter who understands the importance of handling sensitive confidential information and derives success from a collaborative approach and work style.
Essential Duties and Responsibilities:
Provides executive level administrative support to the VP of Human Resources;
Creates and maintains effective organization systems and processes
Responsible for planning, arranging and overseeing a full executive calendar, which includes scheduling of meetings, events, some travel arrangements, etc.
Prepares presentations,agenda planning, and action item dissemination.
Serves as project manager for multiple HR related projects and serves as primary point of contact for several HR sponsored community wide events and initiatives.
Develops effective routines for project planning, implementation, tracking and reporting.
Provides administrative support for the Leadership Development Program
Schedules and coordinates logistics in support of meetings; prepares meeting minutes as needed.
Serves as content manager for Human Resources web portal page, prepares updates and announcements for the site and for regular community wide newsletters.
Maintains accurate and timely reconciliation and record-keeping for all purchasing-card purchases and invoices
Complies with fiscal responsibilities and obligations of by ensuring budget expectations are adhered to when ordering supplies, coordinating events, etc.
Assists senior leadership team in Human Resources as needed; provides back-up support to SVP of Finance and Administration/Chief Financial.
Provides administrative support to other functional areas within Human Resources as needed including Employee Relations, Staffing Benefits and Compensation.
Provides support to HR front desk reception area with some or all of the following services: efficient operation of office, ordering office supplies, equipment, answering telephone, mailing packages, distributing mail, filing and other administrative responsibilities.
Serves on various departmental and college wide committees